Stationery

Stationery

University stationery is standard for all offices, departments, units, and university research centers, unless otherwise prescribed in this guide. Letterheads for colleges, the Graduate School, and other brand extensions combine an official brand extension logotype with the university’s logo. Alterations or substitutions are not permitted.

Desktop printing

Electronic templates for letterhead, envelopes, and labels are available for desktop printing. They are available for download. Two-color templates provide an attractive alternative to one-color when printing letterhead, envelopes, and mailing labels on desktop color printers. These templates print equally well in one color. Business cards must be printed using Virginia Tech Printing Services.

Commercial printing

Printing Services keeps stationery package formats on file. To order preprinted stationery, including letterheads, envelopes, and labels, please contact Printing Services at 540-231-6701 or printing@vt.edu.

Specifications for the address block and formatting at the bottom of the letterhead are consistent with the administrative format guidelines.

Business cards

Business card

Administrative units and centers

The official university logo appears at the top left of the business card as shown. Note that no additional unit logotype is used in conjunction with the university logo in these instances.

A secondary business card version is permitted for people whose names, titles, or department names are too long to fit the preferred format. University Printing Services provides guidance and setup for all business cards.

Colleges and other brand extensions

In keeping with the letterhead treatment, business cards for colleges, the Graduate School, and other brand extensions combine official college or entity logotype with the university’s logo. College and other brand extension logotypes appear on a single line on cards. Alterations or substitutions are not permitted.

Formatting specifications and design options are otherwise consistent with the administrative business cards.

Student Business Cards

Leaders of USLPs and UCSOs — and RSOs in limited situations — are permitted to use Tech student business cards.

Use of this distinctive, vertical card is limited to official business of the student organization represented. Organizations are responsible for all costs associated with producing the cards. This use requires approval by Student Activities.

Undergraduate research assistant

With prior approval, undergraduate research assistants are permitted to use the university’s standard business card format for research-related and other academic activities.

Graduate assistant/teaching assistant

With prior approval, graduate assistants and graduate teaching assistants are permitted to use the university’s standard business card format for research-related, teaching-related, and other academic activities.

Printing

To order business cards, please contact University Printing Services.

Envelopes

Letterhead

Administrative units and centers

As shown in the sample, the university logo dominates the return address area. Below it, the office, center, or department name appears, followed by the campus mail code in parentheses. The city, state, and zip code follow on the next line.

A third line may be used only when necessary, but avoid encroaching on the U.S. Postal optical character reader (OCR) area, which measures 2 3/4” from the bottom edge of envelopes. Arial regular, 8 pt. with 9.6 pt. leading is standard.

Colleges and other brand extensions

In addition to the administrative design features, envelopes for colleges and other brand extensions combine official college or entity logotype — on one line — with the university’s logo. Other alterations are not permitted.

Exemplary departments

Departments that earn the distinct designation as “exemplary departments” may include this designation on the back flap of their envelopes for up to five years after receiving the exemplary department award.

Mailing labels

A downloadable mailing label template for desktop printing is available.

Email signature

For all university employees: Arial or Franklin Gothic font with the university’s logo or official nonuniversity or college brand extension logo. Name, professional designations, and title should be in bold.